Get even more Dropbox space right now.

I use Dropbox to synch some files between computers, devices and the web. Nothing very sensitive but it’s great for photos, tech documents and files and other items. It’s also great for sharing items with others; I can upload something, share it (Dropbox gives a link to ‘share’) I then send that link to those I wish. Pretty cool.

Right now, and I don’t know if it’s a fluke or not, you can get up to 50GB of space just by doing a few things! If you have an account log into it and go here [get space] or create an account, go through the walkthrough (they’ll add space just for doing that) then go to the ‘get space’ link.

  1. Tell them why you like Dropbox.
  2. Let them tweet about you.
  3. Tweet about them.

Just doing these three things got my storage size to 52GB!!

I don’t really tweet much except for tech posts, so I could give a rip about them tweeting to my feed. You may care, I don’t. Also, for my personal ID security and safety, all my login credentials are very different and not connected in anyway for every online service I use.

I do also use other cloud services too (Google Drive, Skydrive etc.) but I’ve posted before about those already too.

Well hope you get your space while the getting is good.

Spring Data Backups and Recovery

So it’s spring time woodchuckers. Time for some cleaning and maintenance for many around that house. It’s also a good time to check your backup plans and procedures for your digital data too. Or if you don’t have any make and apply some sort of plan.

You know those stupid commercials about not knowing when you will lose your data. Well, THEY’RE TRUE! It is not a matter of ‘IF’ but WHEN. There are many factors and events that can cause a loss of your important data: Things such as fire, flood, earthquake and other natural disasters. Power surges or outages. Theft of your primary system(s) failure of part or all of your system(s) and of course malicious software such as extortionware or virus’. Remember electronics like everything else WILL fail. And of course usually when you need it most or expect it least.

So please design and USE some sort of plan. I recommend a solution that utilizes technology to it fullest. And for that I recommend backing up you data locally to external/removable hard disk drive(s) (that can and should then be stored in a fire safe or safe deposit box!) along with a combination of some form of ‘cloud’ type of service. I’ll discuss both here.

Cloud Storage solutions such as Mozy, Carbonite etc. and other ‘Synchronization’ type of services such as; Dropbox, Box.net, iCloud, SkyDrive and many others offer a wonderful addition to ANY backup plan. And I use many of them and recommend them as an addition or supplemental solution. You can read my previous article here.

There are a number of things to consider with ‘Cloud’ services, things like:

Bandwidth and storage size – you will be backing your data up to the cloud, and it’s your Internet connection you’ll be using. You need to evaluate your internet connection (and ISP rules and limits regarding that bandwidth – some ISPs severely restrict the amount of data you can use per month!), and whether or not you need to increase your bandwidth speed and/or allotment.

Backup and Restore times – If you are backing up (or synchronizing) a lot of data, how long will it take for the backup and more importantly the ‘restore’ to occur? There are two methods for moving the data back and forth – one is to backup the ‘entire’ file(s) each and every time they are modified. The second is to just synchronize/backup the changed data (called delta or diffing).

Will the company be there when you need it?! –  Startups sometimes offer amazing prices for cloud storage but require a leap of faith on behalf of users that they’ll still be around next year. It’s possible that even established services could disappear overnight, but more likely the owners will tell you if the service is to terminate, and give you a chance to make other arrangements or retrieve data. Make sure to choose one with a LONG track of ‘being there’.

System Resource Usage – Some applications can cause your system to dramatically slow down while others are ‘lighter’ on systems resources and synchronize or back up when you are not using your system or at scheduled times. The best way to find out which works for you is try a few of them.

And of Course Security – This is not a small thing. You must make sure your account is protected by a very secure username and password AND that the service you use is very reputable. Also for backup services (vs just the synching type) do they offer ‘full file encryption’? How are your files AND passwords stored on that system – are they themselves encrypted? Are files encrypted before they are sent to the cloud storage provider and are they transmitted via a secure connection (https, sftp etc.)?

On a personal note I don’t put ANYTHING in the ‘Cloud’ that contains any truly sensitive information. I simply synchronize documents, photos and other files that I may not really want to have someone access but that I would still not be ‘harmed’ if they were somehow compromised and accessed. For these purposes – easy access to my documents and files from anywhere, and also collaboration with individuals or teams, the cloud reigns supreme; I can place working documents into many locations, access them from just about anywhere and even share them if I need to. I can also restore ‘lost’ or previous versions of documents and files fairly quickly and easily with these ‘cloud services’. Like I’ve mentioned many times previously, I am extremely careful about my personal security so I use cloud services as an ‘adjunct’ to my ‘real’ back/disaster plan.

I back up ALL my data using disk imaging. It is the only method that can reproduce, to an exact point in time, your existing system; Operating System, Applications AND files quickly and easily. Usually within less than a couple hours depending on the size of your image(s).

With disk imaging (or cloning) I have the ability to be up and running extremely fast. I can restore an entire system or individual files. No need to re-install an operating system and applications and then update them just to be able to access my files. External Hard Disk Drives (and spare internal ones too!) are very inexpensive and getting cheaper all the time!

I have written many times previously [read here and here and for Macs here ]about the prudence and wisdom of having backups of your digital data. And by backup I mean that your data exists in TWO places at once and is able to be accessed or recreated from either source quickly and easily. For this I believe the best solution is to use Disk Images for both Windows PC’s and Mac OS X systems.

Please read my other articles (linked above) and get and work a backup plan. For my Windows operating systems I use and recommend Acronis and for Apple OS X systems I recommend Carbon Copy Cloner. Both provide a superior solution to those built into either respective OS.

Peace, and good luck.

More Free Cloud Storage

I like free and I like options.
I already have written about Microsoft’s awesome SkyDrive storage previously here along with other options here.

I really like using DropBox to hold my Titanium Backup files; my Android phone (Rooted Samsung Galaxy SII/Epic 4G Touch) synchronizes my nightly automated Titanium Pro backups to DropBox. This provide me with one more source for me to have access to my phone applications and settings should they get hosed or I need to ‘go back’ to them.

Right now you can get a whopping 50GB Free lifetime storage from Box.net. The forever part is crucial here, since it’s not some gimmick offer that’ll turn into a lemon after a few months of use. The space is yours to keep. Plus the file size limit gets a bump to 100MB, up from 25MB, if you get the app before March 23, 11:59PM. There are no strings attached, either; just download the app and sign in or create a new account FROM YOUR PHONE FIRST to get the free storage, which is then accessible from any device — not just your Android phone. They ran a promotion like this for the iPhone 4S a while back too. I hope you iPhoners got that.

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I use many of these cloud services to store data – documents, pictures and encrypted files that I can ‘afford’ to lose. I have loads of photos, technical documents, class/school work and other notes stored. However I don’t store ANY vital information in ANY cloud service; ever. No passwords or keys, no bank account information etc.. I just don’t trust anybody to be safe with my data like I would. But they provide an invaluable service for sharing and collaborating with family, friends and associates.

So take advantage of this while you can and utilize technology to be more productive and have more fun!

[As a footnote. I have the Dropbox, Skydrive and Box.com applications installed on all my machines – BUT they are not set to start at startup and I run/turn them on manually every couple of days. I personally leave VERY few connections to the ‘outside’ world open on any of my systems. Especially ones that I have no direct control over. You may not care, but I’m the ultra paranoid type of guy. You know the type who has worked in the IT security industry for a few decades who might have an idea of what is safe and reasonable. Smile with tongue out ]

Get 20GB of Amazon Storage on the cheap

Right now Amazon is offering a killer promotion to up the adoption rate of their Cloud Player. If you buy a single MP3 album from Amazon between now and the end of the year you automatically get upgraded to the 20GB storage plan.

The HowToGeek.com has written a great article about how to get 20GB of storage for only $.89 for a year. You should read that article in detail here.

Basically if you purchase ANY album you can get this deal! Read the article above for how they did it. There are a number of ‘Albums’ for only 89 cents.

I, of course, chose to buy an album by my nephew’s band “World in Dreams”. Once purchased I simply chose to save it to the Amazon Cloud Player and was instantly upgraded to 20GB of storage!

Check out the article at the HowToGeek above for some more details. Below are some captures of my experience. Dead simple and quick! Simply logged into my regular Amazon account searched for music, used ‘one-click purchase’ and the album was added to ‘Cloud Player and storage jumped to 20GB.

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So looking at my storage now, it is 20GB!!

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When I come across these fantastic services I enjoy passing them on. I hope some will find it useful.

More on Cloud Storage, Backup, Synchronization and Sharing Using Dropbox, Livesync and now Office Live.

I have written previously about cloud storage and backup solutions and how to use those to synchronize data between your many systems at different locations on differing platforms. Most cloud storage and synchronization services can synchronize between differing operating systems too! You can share and access files from Windows, OS X, Linux and even Smartphones. With this post I’d like to just add update some information on how you can use Windows Live services (OfficeLive, and Skydrive) and Dropbox.

1st. OfficeLive.

There have been some exciting recent announcements regarding Microsoft’s cloud storage and synchronization services that have made their offering even more compelling than ever. If you’ve read my previous post (link above) you already know I am a fan of SkyDrive. You can use SkyDrive to upload, store and share photos, documents and data both privately and publicly -  it offers a whopping 25GB of free cloud storage and it integrates nicely with Office 2010. You can use this free service on both a Windows PC and a Mac computer.

Microsoft’s Office Web Application is now live on SkyDrive! It’s called Office Live. You can access Microsoft’s Office web version on your browser.

Office Live now provides for access to Microsoft’s Office suite of applications even if you don’t have MS Office installed on the system you are on! If you just use the Office Live portion you get a default 5GB of storage, but by using your SkyDrive account you get the full 25GB of storage.

While Goolge Docs has allowed for the sharing and publishing of individual documents to the web for a long time, Office Live(and SkyDrive) and Dropbox provide for true sharing of folders with individual, groups or the public. With Office Live you can create a truly amazing collaborative workspaces. Check out this video!

Instead of going through a long and detailed walk through I’ve put together a bunch of links and videos that YOU can go through. Suffice it to say I believe you should use at least one of these services to backup or synchronize your data across the ‘cloud’.

Here is a good how to on SkyDrive

And another.

You can get started with Office Live here.

Here are some very good Office Live and SkyDrive Links. I would highly recommend spending a few hours and going over these. The future of data storage and retrieval is tightly integrated to web services and the ‘cloud’.  Here are some links:

01, 02, 03, 04, 05, If you do a search for Office Live or SkyDrive you should find many more.

2nd. Dropbox.

I have also found this service highly useful for sharing files with other people with whom I am working.
What is Dropbox?
Dropbox  is a “cloud computing” Web2.0 file hosting service offering both free and paid services. The free version offers 2GB of “shared storage”. The difference between SkyDrive/OfficeLive and Dropbox is that Dropbox requires software to be installed onto your system. Something I am not always fond of but this does work well.

Dropbox is file hosting service which enable users to synchronize files and folders between computers across the internet.
This is done by installing a software and then picking a “shared folder” on your computer. From that moment on, that folder will be synced with any computer you choose to install the software on (for example, your home/work computer, your laptop – and so on).

DropBox also enables users to share some of their folders with other DropBox users. This seamless integration of the service with your OS file system (Windows, Mac or Linux) is what’s making this service so comfortable, by allowing me to work with co-workers and have the same “project tree” of folders, all of which are always synced.
You could also share a file “online”, by getting a link to it which you could share with others.

While I will always believe in ‘hard storage’ especially for highly sensitive and personal information you should also look into ‘cloud storage’. You should always have a rocks solid local backup solution but collaboration and the ability to have your information available nearly everywhere is invaluable. If not to store and backup your data, at least for it’s huge collaborative possibilities. That is what I primarily use it for.

I really hope some of you will use this information to make your life, and possibly jobs easier and more productive. As we head into the second decade of the 21st century it’s exciting to see how we can have our information available nearly everywhere and be able to usefully share that information with anyone in the world.