Gmail Integrates with Google Voice for Free Calls from Your Inbox.

Gmail is integrating Google Voice, bringing free calls to the U.S. and Canada and cheap international calls to Gmail—and it’s available today.

Calls to the U.S. and Canada will be free for at least the rest of the year and calls to other countries will be billed at our very low rates. We worked hard to make these rates really cheap (see comparison table) with calls to the U.K., France, Germany, China, Japan-and many more countries-for as little as $0.02 per minute.

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As soon as it’s available in your account, you’ll see a Call phone link in the Chat sidebar of Gmail. Click it, search for a contact or dial their number, and voila—phone call. If you’ve already got a Google Voice number, calls you make from Gmail will show your Voice number in that person’s caller ID. You can also receive calls (if you choose) made to your Voice number directly in Gmail—making it a fully legitimate VoIP solution.

Google’s rolling out the feature over the next couple of days in the U.S., so keep your eyes open. You’ll need to have installed the Voice and Video plug-in to use it. It’s not available on Google Apps accounts (yet), but Google says they’re working on it.

Here is the rate chart for international calls.

With the great quality of voice and video chat already built into Gmail/GChat I think this is a killer solution.

Google Voice Tips Tricks and Tutorials

I am a huge fan of Google voice. I use it for both my personal, and professional life. I am able to set up rules for contact groups that define many different scenarios. I like that I can give my Google voice number to my family and close friends and know that I can be reached no matter where I am – I can and do ring multiple phones. For business I can ring my office AND my cell ONLY during business hours and then after business hours only my office line is rung or people are sent right to voice mail. The list of really cool things that can be done is just limited to your imagination.

I am constantly asked for tips on how I do all this so I put together as many good and simple tips as I could find in this post. There are sure to be many many more if you just search for ‘Google Voice Tips’.

BIG TIP: To edit or create forwarding schedules you need to us “Legacy Google Voice” which is the old format.
Under that format, you can forward calls on a schedule (calls, edit, advanced settings).

To get a Google voice number you will of course need a Gmail/Google account.
You can get that here

Then sign up for Google voice here

Find and choose a number locally (or actually in any area code you prefer). I recommend doing a search for something that has a mnemonic – like ‘coffee1’ (263-3331) or some other easy to remember number.

And before you ‘set up’ your Google voice  number check out these articles and walk through’s.

Great Google Voice information:

http://www.google.com/googlevoice/about.html

http://www.youtube.com/watch?v=oFVXAqFNgic&feature=player_embedded

http://www.youtube.com/watch?v=m4Q9MJdT5Ds&feature=player_embedded

http://lifehacker.com/5311254/how-to-ease-your-transition-to-google-voice

http://mycraniumdrain.blogspot.com/2009/08/more-on-google-voice.html

And here are some other excellent video demonstrations and how to’s. They are short, quick and easy to follow:

Call Screening:
Listen In

Block Calls

SMS

Place calls anywhere

Taking/Receiving calls

Phone Routing

Forwarding Phones

Voicemail Transcripts

Listen to voicemail

Notifications

Personalize Greeting

Share voicemail

Conference Calling

Call Record

Call switch

Mobile Site

GOOG-411

Manage Groups

Get Un-Buzzed!

Since Google ‘foisted’ Buzz on us Gmail users I have been very concerned about how it works and how privacy seems to be highly compromised. I made a few posts/buzz replies about how to turn off or disable buzz. But apparently buzz ‘sticks around’ unless certain deliberate steps are taken to actively remove ANY sharing of information whether you wanted to or not with people you approve and even those you don’t!

I do like a great deal about Google apps – Gmail, Docs and Calendar and I have made a few posts on using them for increasing productivity. I have also made it known that I do not want to share every bit of my life with Google too (see part about toolbar).

My fears spring from my natural high degree of paranoia and usual vigilance when it comes to privacy and security. Seems my concerns about Buzz were warranted. There are numerous articles of people – many very tech savvy, who have had information shared that even they did not know they were exposing. Sometimes to people that could pose a real eminent threat.
I have recommended that people turn off Buzz but I guess that was not enough. Here are the steps you should take to turn off this feature.

Turning Buzz off
If you don’t want to use Buzz, and I think you shouldn’t, you can disable it. To completely remove all of your participation in Buzz, follow all of these steps AND FOLLOW THEM IN THIS ORDER(or it will not be disabled completely!!):

  1. Delete your Google profile. Here’s how.
  2. Block all of the people following you. Here’s how.
  3. Turn off Buzz at the bottom of Gmail. Here’s how.

Read more about Disabling Buzz.

Given the populist sentiment about the way it launched Buzz, by merging it with Gmail, resulting in a million-and-one privacy kerfluffles, Google’s now thinking about going beyond the tweaks it made the other day by cutting the cord between Buzz and Gmail entirely. Or maybe just changing the way it is ‘linked’ to your accounts and contacts.

I make a deliberate effort to try and keep my privacy secure and I think all people should. Especially in the ‘information age’ we currently live in.
I am experimenting with further steps to make sure my information is even more secure. I will post updates as I can.

As always though, remember that the World Wide Web is exactly that – World Wide! If you post anything or have it ‘hosted/stored’ (Gmail, Yahoo, Hotmail, Facebook, LinkedIn, Digg, Myspace etc.) your information is then in ‘someone else’s hands’ literally and figuratively. Your privacy and control of that information is subject to someone besides you. So think wisely what you post, comment on, or email by way of ‘public’ networks.

Be safe all,
Peace.

Cloud Storage Tools and Tips

Google’s new feature, announced earlier this month, has gone live. It gives everyone with Google Docs [if you have Gmail you have Google Docs] a 1GB space to store, and share, files of any kind, with the ability to share folders, this can easily be used to share any kind of media. This is very easy to use.
Here’s a look at how it works.

There is also a service offered by Microsoft for users of their Hotmail and Live services called SkyDrive which lets you share files and folders.
Microsoft increased the free online storage limit for their Skydrive “storage in the cloud” to 25gb.
The individual file size limit is 50mb! Looks great for those larger files. Plus you could also ‘zip up’ larger files to pieces smaller than the 50mb limit.
I like SkyDrive for putting up to the web utilities and documents for me and those I support. By creating folders and protecting them by providing different ‘networks’ that individuals can access, I am able to who sees and gets what. Much like an FTP but it’s not my server and I don’t have to do some massive training for the less technically inclined.

Neither of these two services are  ‘live synchronization’ programs like Dropbox, LiveSync or LiveMesh.

I think if more people new about and also how to use LiveMesh, they would. And they would start now.
It is like Dropbox on steroids! I know there are people who love Dropbox, but have always felt it was way too limited for me.

LiveMesh can be used on Windows and OS-X.
I am a new convert to LiveMesh. With LiveMesh you can have your files easily synchronized between a large number of devices, including phones, AND online in the cloud providing a backup.
Plus you can also use LiveMesh as a remote access tool too! It provides for a ‘virtual desktop’ a’la Windows Remote Desktop.
Here is a very good walk through. It is long but well worth watching the entire thing.
[youtube=http://www.youtube.com/watch?v=l1lYgS4xJFU]

With tools like these there is really no reason you should not be ‘without’ important files or documents no matter where in the world you are.
Which ever you use, and you should use at least one of them, you will be secure in knowing your files are ‘backed up’ and available at any time.

[For the more geekier folk, like myself, who have multiple Hotmail and Live accounts, you can configure some ‘super tricky’ file synchronization. It just requires ‘signing on and off to different ‘Live’service accounts in the ‘Mesh’ task manager. But be carefull to keep your main account logged in most of the time so your important files are kept up to date.]

More On Google Voice

As I have mentioned in my emailed techtips to some of you before I love using Google Voice and most of Google’s other applications (primarily Gmail). I really like Google Voice for the ability to ‘transcribe’ my messages.
This feature also makes for a great ‘voice note taking’ application, while on the road or away from a system.
Mark Stout has put together a newer step by step on precisely how to use Goolge voice for note transcription in a little easier fashion than I previously mentioned and it is definitely worth checking out.

http://markstout.blogspot.com/2009/08/transcribing-my-own-notes-with-google.html

Gmail adds contact synchronization over the ‘air’

Fellow Gmailers and ‘techies’,

There is an updated sync tool from Google that works ‘over the air’ and not only synchronizes calendars but also contacts!. I have not tried this yet but sounds like I will be giving it a go later this week.I have been using Google’s ‘calendar sync’ with my Outlook for a while and I love it!

This may not be necessary for me or regular ‘Active Sync’ users because I sync my contacts already, but it is worth trying out. Anything to assure ‘uniform data’!This sounds like it takes that to the next level.
Google Sync uses a Microsoft Exchange server to keep all of your contact and calendar data in sync over the air. If you’ve added a new calendar appointment from your desktop, Google Sync will push the update to your phone. Likewise, changes you make from your phone are automatically synced to your Google account in the cloud.

If you try it let me know how it goes.

http://www.google.com/mobile/default/sync.html